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6 Benefits of an Integrated ATS

January 15, 2018

More than 600,000 jobs have been filled so far this year in the United States, according to the U.S. Department of Labor. The average job posting receives 250 applications, meaning so far employers have sorted through 150 million resumes (hopefully) tailored to their job postings. That’s a lot of HR work, time and money.

Most large organizations and a quickly growing number of small and mid-sized businesses are turning to an application tracking system (ATS) to manage this volume and protect their business by following proper hiring procedures. These platforms allow for quick sorting, management and selection that still follows all state, federal and local laws and guidelines. You get an easier process that is better for business and reduces the likelihood of being fined or sued.

To further the benefits gained through an ATS, we recommend adopting a platform that integrates with the other elements of hiring, in particular background screening and job posting services. By integrating your platform, you’ll see major gains in reducing the amount of time and work your HR professionals need for each job posting and the amount of money you spend on the hiring process.

Part of a successful integration is a streamlined process that allows you to implement your ATS alongside or within other systems. At deverus, we’ve made this process easier through our Hubworks platform. By working as a translator between your ATS and our background screening, Hubworks reduces the amount of coding you need while ensuring that all the data is safely and securely transmitted.

Here are the six biggest areas that you’ll see improvements in when you incorporate an ATS into your hiring process, and they all feature further savings when integrated with services that deverus and others offer.

Simplify Your Reporting

It’s easier to keep track of one dashboard than all of the applications that come in for every new job you post. According to the Bureau of Labor Statistics, there are more than two unemployed people for every job opening across the country, with roughly 5 million jobs currently available and posted online.

That means in a major market, you can easily surpass the average 250 applications per job posting.

Sorting, ranking and removing applications from that list will take time, especially if you’re requiring your hiring team to manage it by hand. An applicant tracking system can simplify this process by automatically doing the ranking and sorting for you based on keywords, experience and other information.

One of the best things about a smart ATS is that you’ll be presented with a single dashboard for each job. This allows you to manage everyone together, reducing the likelihood that someone is overlooked or improperly rejected for a job.

Integrated ATS platforms that work with websites – either your own or job boards – also knock down on duplicated effort. The applicant fills out their information and ensures it is properly formatted, without your HR needing to take a submitted resume and turn it into a formatted document for your comparisons. Some ATS can even do all of the sorting and formatting from a resume, allowing you to store their document and automatically get all of the information sorted for comparison.

Integrated ATS platforms minimize the amount of duplicated work and save time by automating much of the data analytics. That’s time and money you save relative to each new hire. Hubworks can further your savings because it integrates as a seamless layer on top of other systems and knocks out the learning required with many other background checks. We’ve designed it with your framework in mind to reduce what your team has to learn or code.

Hubworks operates as a translation engine for background check requests and results, quickly integrating with the majority of third-party ATSs available. By translating formats and protocols into information that your ATS is already familiar with, Hubworks allows for screening integration that’s quick and pain-free. You can get your HR and IT staff back to work on other processes and rely on Hubworks to ensure your data is fast, efficient and reliable.

Improve Security and Compliance

A stack of papers on your desk is hardly secure against a strong breeze, let alone sticky fingers, wobbly coffee cups and accidental discards. Don’t let your applicant information sit exposed and face office perils that crop up continually during a busy day.

Selecting an ATS provides you with the opportunity to take all of this information and put it into a single, secure location with encryption options. Password settings, software checks and encryption on the send and receive allow you keep more information in better order while reducing the likelihood that it will be misused.

Yes, you will have another username and password to remember when accessing his information. However, that’s no reason to hold off the adoption of a top-line ATS. Digital security continues to reach new heights and allow for better protection of your information, an added bonus to the improved tracking for all of the information you need.

And don’t forget that the EEOC and other regulations set many privacy and security expectations you must follow. To meet current demands, for example, you need to have all personally identifiable digital information located on a separate server with SSL encrypted pages. You can drop that concern from your IT department by selecting an ATS to manage this for you.

Better still, choosing to integrate your ATS with background screening programs can create a secure location for all of your information. You’ll lose the security risks that come with having documents and information emailed back and forth, or faxed and left for any to see on the machine, because integrated platforms automatically transmit and aggregate your data.

Security is in our blood at deverus. We’ve been providing high-quality results and customer service since 1997 and our commitment to providing you with an easy and safe process remains. Whether you need a friendly interface that anyone on your team can use properly, powerful administration tools with management and workflow functions, or the ability to shift researchers and counties with ease, Verocity from deverus has you covered.

Get stronger protection against breaches as well as accidents by furthering your paperless process through an ATS integrated with a strong background screening platform. That’s part of security focus and only the tip of our innovation iceberg.

Simplify Compliance

Digital recruiting thankfully cuts down on the duplicated effort and content, so you’re saving time right off the bat. You’ll also get a nice time savings when you integrate your ATS with a background screening partner by reducing the work you need to do in document review.

Automating this part of the hiring processes gives you control over when to perform which kind of background screening. Most screeners are designed to operate only when you’re at the right stage and have the right information on each candidate, helping to prevent you from accessing information that violate their privacy or existing laws.

Background screening companies are vigilant when it comes to compliance requirements. It’s our business to protect yours. To keep you safe, we offer a high level of accuracy and quality for individual investigations. The best part about using cloud-based integrations is that you don’t need a software update to be on target for the latest legislation. Compliance is checked whenever a request is made, allowing our end to perform those checks while your operations keep running smoothly.

You’re essentially giving yourself a guard against both lawsuits from candidates and against fines or problems with government inspections. It’s a smart idea to look for products and services that specifically deal with compliance. Our deverusDirect is a fully FCRA compliant database that helps you find the information you need and only what’s appropriate for the jurisdiction you’re operating in today.

Performing audits on your information during the hiring process and afterwards, you’re able to strengthen your case for who you hire and who you do not. Your integrated ATS will have the reports you need to prove that you’ve adequately and legally used the information at your disposal to make those decisions.

Manage Your Brand

One area that’s often overlooked with ATS is that it provides a touch point where someone is interacting with your brand. Job postings and applications are a place where you can show your company culture. Your ATS should help you take advantage of this.

Brand management has two areas within your ATS and overall application process. The first is that using an integrated ATS to manage applicants and background screening information frees your HR team up to focus on other areas. This can include building a better job description, seeking candidates across professional platforms and narrowing their field of focus. Less time with paperwork means more time for candidates.

The other branding opportunity is the ability to look polished. Integrated ATS and screening platforms build a unified structure and menu aesthetic. Your company will look clean and sophisticated with uniform input fields across multiple screens. Integrated ATS platforms give applicants the understanding that you’re tech savvy and a high-caliber employer by applying a standardized design at every point of interaction.

Deepen Integrations

Selecting an ATS that’s designed with integration in mind means it works hard to speak a common language with other programs. This makes your background screening process much easier to manage because it brings all of your reporting under a single dashboard. It gives you an easier way to manage candidates with analytics.

However, those aren’t the only analytics that exist in today’s Big Data world. The others that initially come to mind include marketing and website tracking. Your ATS will provide some basics in these areas in relation to where your job is posted, but lead scoring and source information is often hit-and-miss.

If your ATS is designed for private integrations such as background screening, it also likely works with career sites and brands. This will allow you to improve your spending for positions and see which avenues provide the best quality candidates. It’s an analytics process that can help with how much you spend for paid ads as well as help you create a laser-like focus for your next hire.

This whole-picture approach is at the heart of deverus and it’s the reason behind our Hubworks platform. We work hard to keep information flowing quickly and securely so you can focus on ATS integration with other services. And when you find those services or ATS benefits, deverus is here to help you take advantage.

Every single deverus subscriber has the ability to submit ideas for improvements to our process and products. We review every submission and often include many of these suggestions in our regular system updates – free for everyone. The digital world is changing and it requires communication for deverus, our partners and our customers to stay at the head of the pack. That’s why we add features you want to use, beyond what’s just trending in the industry.

Get Better Hires

General use of an ATS with mobile-friendly posts can improve your applicants. According to Indeed, companies using an ATS for hiring get 88% more qualified applicants. Further this by selecting an integrate-able platform that can sort candidate pools with automatic toolsets you create.

The ultimate goal is to get the best candidates in your short-list. Integrating an ATS with multiple platforms allows you to do this with rankings for items that both appear and are missing from applications, reference checks, background screens and more.

While technology should never completely do the hiring for you, it can provide your company with many great avenues to focus on the best candidates. Not only will you narrow the pool based on what fits your business, you’ll also avoid accidentally removing candidates due to error instead of a lack of qualifications.

Integrated ATS platforms allow you to have a better hiring process that’s legally safe, positively branded, and fit right for your company. With deverusDirect, our partners are securing more records, higher data quality, truer stability, better support, and greater up time. Let us show you what the deverus difference can do for you.

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